Emergency Response Procedures: Flood / Severe Weather Emergency
A. In the event of a flood emergency warning or actual flood emergency on or near campus, the Public Safety will receive advance notification from the Union County Communications Center as to the extent and nature of the impending flood or weather emergency. The instructions and preparations for the university and surrounding communities will be relayed from the Union County Communications Center and the Union County Emergency Services' Office to the university through the Public Safety dispatcher and Department of Public Safety.
B. The president of the university or the vice president for finance and administration, or their designee, will initiate the appropriate announcements concerning the emergency flood warning and the instructions for preparation and/or evacuation when and if necessary. The procedures outlined in Sections III. and IV., "Declaring a Campus State of Emergency" and "Notification Procedures," will apply, including the establishment of an Emergency Command Center and the dissemination of information to the university community.
C. In the event of a major weather emergency or disaster, the director of public safety will coordinate a timely notification procedure for all members of the university and surrounding communities with the members of the Emergency Response Team through the Bucknell University radio station (FM-WVBU), the Bucknell TV station, cable channel #41, local media communications networks or through the Public Safety dispatcher and the university telephone switchboard.
D. Any member of the university community who discovers a flood problem or potential flood problem, resulting from weather conditions or facilities damage, should follow these procedures:
Stay out of the area. Do not enter until electrical power has been turned off. There is an extreme danger of electrical shock if the water has contacted any electrical devices.
Call the Facilities at 570-577-1911 and/or Public Safety at 570-577-3333 and describe the nature of the problem.
Post people at all entrances to the flooded area to prevent entry by unauthorized personnel.
Facilities personnel will be responsible for pumping water out of the area.
Identify a temporary shelter to house water-soaked materials.
Do not return to the building or work area until instructed to do so by Public Safety or the Facilities staff.
The Public Safety dispatcher will initiate the proper notification procedure for contacting appropriate personnel when a flood occurs on or near campus.
A Public Safety officer will respond with the appropriate authorities to evaluate the situation.
E. In the event of extremely adverse weather conditions (severe weather emergency, snow storm, etc.), the decision to close the University, evacuate the campus or to disseminate appropriate instructions to the campus community will be the responsibility of the vice president for finance and administration or his/her designee, who will communicate this information to the director of public safety or his/her designees, the Public Safety dispatcher and the university telephone switchboard operators. The vice president for finance and administration will further authorize the communication of instructions to the local radio and television media for public announcement in consultation with the director of public relations, the director of physical plant, and the director of personnel services. In the event of the declaration of a GOVERNOR'S STATE OF EMERGENCY in Pennsylvania, the vice president for finance and administration will issue the appropriate instructions for closing the university.
During normal business hours, the above university authorities will contact all members of the university on campus to advise them of the appropriate actions to be taken. The Public Safety dispatcher and the university telephone switchboard will serve as the contact source for all university members. After business hours and on weekends, the sources of information will be the Public Safety dispatcher and the local radio and television stations.
F. In all flood and emergency weather situations, the Department of Public Safety will serve as the central coordinating center for all information and instructions within and outside the university.
G. Snow/severe weather conditions - closing the university. The following is the University's policy on snow or other severe weather or weather-related conditions:
DELAYED OPENING OR EARLY CLOSING
When a severe storm occurs at night or in the early morning hours, and it becomes necessary to delay classes and the opening of offices or services, an announcement will be made over the local radio/TV stations:
WKOK/WQKX 1070 AM - 94 FM
WMLP/WOEZ 1380 AM - 101 FM
WTGC/WUNS 1010 AM - 96.3 FM
WRAK/WKSB 1400 AM -102.7 FM
WWBE - 98.3FM
and WNEP (Channel 16) WBRE (Channel 28), and WYOU (Channel 22) television to that effect as early as possible.
Occasionally, when conditions warrant, the university may also have an early closing. Early closings are communicated through a telephone tree to all faculty and administrative offices and through electronic mail.
When the majority of students are in residence, delayed openings and early closings occur for only the most severe conditions, and Bucknell's decisions may be necessarily different from those made by local school districts or local industries.
Snow Day Closing
When the majority of students are in residence, snow day closings for an entire day (or closing for other severe weather or weather-related conditions) will only be designated when snow and other conditions make travel to the campus extremely difficult. When this occurs, an announcement will be made over the same radio and TV stations noted above.
When the majority of students are in residence, it is the policy of the University to remain open, however, and snow day closings (or other weather-related closings) will not occur on a regular basis irrespective of what is done by local school districts and local industries.
When snow or other weather-related conditions warrant delaying the opening of the University, closing the University early, or closing the University for the entire day when classes are in session, classes and laboratories will not be held. Faculty will have the option of making up canceled classes and laboratories on a Saturday at the same time as originally scheduled (normally the next Saturday).
Several departments or services have been designated to provide essential services during snow storms or emergencies when a majority of the students are in residence. These departments or services are expected to provide campus services in the case of either delays, early dismissals, or snow day closings.
These departments are Dining Service, Physical Plant, Public Safety, Residential Life, Student Health Service, Library and Instructional Media Services, and Computer and Communications Services. Within each of these departments, several positions have been designated as essential. Staff members in such positions are expected to stay on the job during snow or other emergencies, and the university will provide food and sleeping quarters if necessary. Staff in essential positions are also expected to get to the campus to assume job responsibilities unless doing so places them or their families in an unreasonably dangerous situation. The Finance Office and Computer and Communications Services staff may also be designated as essential when support is required for payroll processing, scheduled events such as registration, or other time-critical needs.
H. Other Related Information
When the university is open, all staff members whose positions have not been designated as essential are expected to maintain normal schedules or resume a normal schedule by reporting to work as soon as it is possible to do so. The university will not compensate employees for hours not worked. However, individuals in non- essential positions are not required to report to work, or remain at work, if they believe their safety is threatened by weather conditions. Hours missed on such occasions may be charged against "comp" time, the "floating holiday" or made up during the pay period. If a staff member chooses not to work a half or whole day, a vacation day or the "floating holiday" can be used in half-day or full-day increments. These options are available at the discretion of the supervisor and may vary by department. (For example, in some departments the "floating holiday" can only be used as a full day and, therefore, could not be used for a few hours off because of a snow emergency.)
When a snow day closing is declared, those individuals (in both essential and non- essential positions) who report to work will be entitled to take equivalent time off at some later date with approval of the supervisor. Such equivalent time off must be taken at the straight time rate, however, and overtime will not be credited for normal hours worked during the snow day. Vacation time or sick time will not be adjusted because a snow day was declared if an individual is on vacation or off due to illness.
Questions concerning these policies may be directed to Human Resources at 570-577-1631.
Bucknell University Public Safety - 570-577-3333
Public Safety Emergency - 570-577-1111
Police, Fire Company, Ambulance - 911