1. Members of the faculty are expected to report acts of academic irresponsibility to the Associate Dean of the college in which the student is enrolled. However, before doing so the faculty member should gather all necessary information and evidence regarding this situation. The faculty member may speak directly with the student involved to resolve any questions or discrepancies but may not decide that the student is guilty and impose a penalty. The Associate Dean is available to discuss the matter with the faculty member before the official charge is made. Students who witness possible acts of academic irresponsibility by another student(s) are expected to report this to the faculty member who will then investigate. In some circumstances, it may be more appropriate for the student to report to the chair of the department.
2. When all the necessary information has been obtained, the faculty member will provide the Associate Dean with a written statement of possible charges and all appropriate evidence.
3. The Associate Dean will meet with the student charged and explain the allegation, the evidence, and the procedures that will be followed. Should the student fail to respond to the Associate Dean, procedures will continue after seven days with or without the student. At all times the student charged may be accompanied to meetings or hearings by a friend or adviser from the University community, but the adviser may not address the board or question witnesses during proceedings.
4. Following the meeting, the student will write a short statement indicating the sequence of events that occurred before, during and after the alleged act of irresponsibility. The Associate Dean will write a summary of the meeting with the student and will deliver a packet containing that summary, the student's statement, the faculty statement, and all evidence to the Registrar. The Registrar will call a meeting of a panel of the Board of Review on Academic Responsibility.
5. Other than the temporary assignment of an "administrative incomplete" in a course, the official status of the student in the University will remain unchanged pending disposition of the charges. However, in the case of a graduating senior where the matter cannot be resolved in time, graduation might, if necessary, be deferred.
6. The Board panel will meet with the Associate Dean and the student and on the basis of the evidence presented and any other information it may wish to solicit, determine whether a violation has occurred. On occasion, for clarification or questions pertaining to the material submitted, the Chair of the Board of Review may find it necessary to speak with the faculty member bringing the charge and request additional written material.
The faculty member may choose to attend the hearing but may not question the student directly. At an appropriate time, the panel chair will ask the faculty member for comments.
7. The Board panel will transmit its decision and recommendation for penalty to the Associate Dean who will initiate action on behalf of the University. In the event that a Board panel cannot meet between semesters and the case needs to be heard (e.g. if the student is graduating or going abroad or if it's a second offense), the case may be heard by the Chair of the Board or another Board member designated by the Chair.
8. Materials related to the case are kept in confidential files separate from the student's academic record in the Registrar's Office.
It should be noted that conversations between the Associate Dean and the faculty member, the Associate Dean and the student, and all meetings with a panel of the Board of Review on Academic Responsibility shall be considered confidential. Once a case is decided, all parties are charged not to reveal the name of the student or associate the student with a specific case or the outcome. A general summary of offense and penalties may be published. For educational purposes, case studies (without names) may be used.
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