Take time to learn these basic guidelines to make it effective, professional and respectful of the person's busy schedule.

  • Keep it short.
  • Deliver only your name, your reason for emailing, the best ways to reach you, and your phone number if you suggest a phone call.
  • Show some understanding of how busy your contact is — it will increase your chances for a return message.
  • Choose a brief description of yourself that will pique your contact's interest.
  • Never send a message indicating that you are job seeking and expect a response.
  • Respect the reader's privacy and online accessibility. Do not share a recruiter's personal e-mail address with your friend unless you've received permission.
  • Be sure your email alias and/or signature is professional.
  • Do not use short-hand language (i.e. texting) or emoticons in your message.
  • Be sure to read through your email message before sending it.
  • If you will be away and not checking your email account, consider using a vacation mail message.