Not Effective/Detrimental
Length:
Communication is too short; 2-3 lines
Clarity:
Does not flow from one point to next, contains grammar and/or spelling mistakes; (0-1) pieces of information provided:
__ name
__ reason for writing
__ best time to be reached
__ phone number
Amount of information provided:
Way too much information; overwhelming for the reader.
Action requested
Indicated seeking a job/ internship and expect a respons..
Average
Length:
Communication is too long; contains multiple paragraphs providing additional details that are not necessary in introductory communication
Clarity:
Provided minimal information (1-2):
__ name
__ reason for writing
__ best time to be reached
__ phone number
Amount of information provided:
Pertinent information was hidden in extraneous information.
Action requested
No action requested.
Effective
Length:
Communication is brief consisting of 3 – 5 lines.
Clarity:
Provided some information (2-3):
__ name
__ reason for writing
__ best time to be reached
__ phone number
Amount of information provided:
Used a lengthy description of self.
Action requested
Requested action is not clear.
Most Effective
LENGTH:
Communication is brief, and to the point; consisting of 5 – 7 lines.
CLARITY:
Clearly provided (all 4):
__ name
__ reason for writing
__ best time to be reached
__ phone number
AMOUNT OF INFORMATION PROVIDED:
Used a brief description of self to pique interest.
ACTION REQUESTED:
Requested information and a time to talk/meet.