The charges for facilities and service fees are subject to guaranteed head and room count numbers. The following also applies:
As soon as practical, after the completion of the conference, the University will provide Purchaser with a bill listing all charges and credits for the conference. Purchaser will pay the University for all unpaid charges within thirty (30) days after receipt of the bill.
Purchaser will provide the University with guaranteed numbers for lodging and food service no later than ten (10) working days before the earliest date appearing in the Facility Use Agreement. A realistic estimate account must be provided thirty (30) days prior to arrival. The charges for which Purchaser shall be liable will be based on said guaranteed numbers or actual head and room counts, or the amount shown in paragraph D below, whichever is greater, with the guaranteed numbers for head and room counts subject to the following:
If the Purchaser cancels this agreement ninety (90) days before the first date of the Event, it shall be liable to the University for 25% of the projected total. If the Purchaser cancels this agreement sixty (60) days before the first date of the Event, it shall be liable to the University for 50% of the projected total. If the Purchaser cancels this agreement thirty (30) days before the first date of the Event, it shall be liable to the University for 75% of the projected total. Payment shall be made within (10) days of such cancellation.
Purchaser agrees that if it fails to pay the charges or any part thereof in accordance with this agreement, or if Purchaser violates any other provisions of this agreement, all remaining obligations of the University under this agreement shall, at the option of the University, cease and be terminated upon written notice mailed to the last known address of Purchaser. In any case, all amounts owing to the University hereunder which are more than thirty (30) days past due shall be subject to a service charge of 1% per month. Purchaser shall reimburse the University for all collection costs, including professional fees and other expenses incurred in enforcing collection of any and all amounts owing hereunder, whether or not legal action is instituted. In the event suit or actions is instituted to enforce compliance with this agreement, including but not limited to the collection of any sums due and owing, the University shall be entitled to such sum as the trial court, and on appeal any appellate court, may adjudge reasonable as attorney fees to be allowed in said suit or action.
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