Bucknell Travel and Expense

Whether you are attending a conference, sporting event or traveling internationally, Bucknell Travel & Expense provides resources to help you prepare for your University approved trip.

Business Purpose

In an environment of rising tuition, moderation and discretion should guide decisions regarding expenses incurred by the University. The Bucknell Travel Policies (BTP) provides policies related to travel and business expenses incurred in the process of advancing the University's mission. The intent of the BTP is to provide policies that are consistent with IRS and Bucknell requirements while not placing an undue reporting burden on the traveler.

Internal Revenue Service (IRS) regulations require that individuals traveling or doing business on behalf of the University must account for all advances, allowances and reimbursement of expenses. This accounting must include:
- Substantiation of expenditures, preferably with itemized receipts indicating the vendor, date and expense amount. Bucknell policy prefers but does not require receipts for expenditures less than $50. Please save all receipts.
- Documentation of the business purpose of the expenditure (who, what, when, where, why).
- The return of any unused monies from cash advances.
Any amounts paid to an individual that are not accounted for and substantiated in these ways are considered income and thus subject to payroll tax withholding.
Compliance with BTP is the responsibility of the individual and the supervisors who authorize travel and approve travel expenses. All travel expense reimbursements are expected to be requested within 14 days from the last day of the trip.
Individuals incurring expenses under external funding shall adhere to the BTP except where the grant terms are more restrictive. In instances where the grant terms are more restrictive than BTP, the individual is responsible for compliance. Please consult the BTP for more details.

Planning Your Trip

Bucknell University uses Workday for travel expense processing. The University has partnered with Anthony Travel as the designated travel management company to assist with the University's travel needs. Anthony Travel has more than 25 years of experience serving university travel needs.

Anthony Travel's is available to help make arrangements and process payment for approved travel expenses when the expense and the business purpose have a direct connection to the University. If you require assistance or have questions please contact:

Sarah Adams, account manager
570-577-1286
BucknellUniversity@anthonytravel.com

On-site office location:
Procurement Services Building
310 South 7th Street

Office hours:
Monday–Friday, 8:30 a.m.–4:30 p.m.
24 Hour Emergency Travel Assistance: 1-800-342-9008/VIT code: IN2F

We've provided resources to help you plan your trip in alignment with Bucknell's Travel Policy.

Start planning and booking your trip

Travel Card Program

The Bucknell University Travel Card (login required) program provides an efficient and flexible method to pay for travel expenses and departmental purchases. The Travel Card is a Visa card offered through JPMorgan Chase that is integrated with Workday.

For details, please contact:
Val Cook, university credit card programs administrator
570-577-1241
vcook@bucknell.edu

Student Travel

If you are a student traveling for conferences, research or athletic events, Anthony Travel can assist with arrangements and processing payment for approved travel expenses when the expense and the business purpose have a direct connection to the University.

Students may be reimbursed for pre-approved travel expenses when there is a direct connection between the expense and the business purposes of the University. Departments may also reimburse students for educational travel expenses such as attendance at conferences, athletic events or research.

Learn more about student travel