Event Management

Public Safety coordinates security, parking management and other services at events and VIP visits held on University property, following event management standards developed in conjunction with the University’s Events Management Office.

If you would like to host an event on University property and require the services of Public Safety or parking personnel, please complete an Event Management Agency Request form.

Requests should be submitted 20 working days prior to any event, whenever possible.

Due to the fact that only officers employed by Bucknell University and area police have jurisdiction over events occurring on Bucknell property, event sponsors may not outsource security officers. All arrangements will be coordinated through Public Safety.

Public Safety will respond with an estimate of anticipated needs for security or parking staff, and a cost estimate if requested by the event organizer. The factors that will be considered in determining Public Safety needs include (but are not limited to):

  • Anticipated attendance
  • Target audience
  • Safety and security of the particular venue
  • Promotion of the event
  • History of the performing artist or event

Public Safety presence will almost always be required at events where alcohol is served and at events that are open to the public.

There is a two-hour minimum for all events and the sponsoring organization will be responsible for any additional expenses incurred by an event not ending as scheduled. Organizers must budget this cost into their event. A meeting with a Public Safety representative and the event organizer will be scheduled if determined necessary to cover all pertinent information regarding the event.

To get started, please complete the Event Management Agency Request Form below.

Event Management Agency Request Form

Will Alcohol be Present?
Staffing Request:

Public Safety will review your request and determine the number of personnel that need to be assigned on an individual basis, contingent upon size and scope of the event, where it is held, whether non-Bucknell students will be present, and other pertinent information. However, if you already have suggestions about the agency support you'll need, please indicate it below.

NOTE: Costs below are estimated. After Public Safety reviews this Event Management Agency Request Form, a Cost Estimate form will be sent to the event organizer within 3 business days for approval and response. The Cost Estimate form must have the signature of the account manager and the event organizer prior to being re-submitted to Public Safety.
Bucknell Public Safety
$40 per/hour (2 hour minimum)
Public Safety Event Staff
$25 per/hour (2 hour minimum)
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